Human Resources Associate - Payroll

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Human Resources Associate - Payroll

Salary

$75,695.65 - $83,182.03 Annually

Location

City Hall, 121 N. Rouse Ave.

Job Type

Full-time

Job Number

00552

Department

Human Resources

Opening Date

05/20/2024

Closing Date

6/2/2024 11:59 PM Mountain

FLSA

Exempt

Bargaining Unit

NR

• Description

• Benefits

Position Summary

The City of Bozeman is now accepting applications for an experienced HR Associate - Payroll to join the Human Resources team. This position leads the City’s payroll administration processes. Duties include but are not limited to managing the City-wide payroll process, working closely with employees on payroll and benefits questions, maintaining and updating employee files, payroll system administration, performing monthly, quarterly, and yearly closing reports, and reconciliations, assisting with the annual audit, administering and ensuring compliance with state and federal payroll laws, and other relevant components pertaining to employee timekeeping and payroll.

This is a full-time opportunity with many benefits! As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the community. This great opportunity also provides enrollment in an established retirement system with a significant employer contribution (9.07%), generous vacation and sick time accruals, up to 13 paid holidays, eight weeks of paid parental leave, and excellent medical/dental/vision benefits.

Bargaining Unit: Non-Represented

Fair Labor Standards Act Status: Exempt

Work Week: Typically Monday - Friday, 8:00am - 5:00pm

Examples of Essential Work (Illustrative Only)

• Administers the City’s payroll process, including preparing payroll-related and other financial reports and providing technical payroll information to all City departments as requested;

• Reviews, maintains, and updates master files and payroll related information;

• Reviews and verifies personnel action forms including changes, new hires, terminations, transfers, and salary adjustments and processes applicable changes

• Works closely with employees regarding payroll and benefits questions and issues;

• Reviews timekeeping entries for accuracy and completeness;

• Reviews, calculates, and processes pay for additional pays, salary adjustments, grade/step increases, and COLAs, ensuring that payment is correctly administered;

• Performs monthly, quarterly, and annual closing duties including processing W2s and 1095s, running annual reports, and reconciling appropriate general ledger accounts with payroll records;

• Responds to requests for employment verifications;

• Reviews and tracks leave accruals; notifies employees and supervisors of the need to take the earned leave;

• Assists in the annual audit, providing necessary information to auditors as needed;

• Assists the Human Resources Director in conducting and updating pay and benefit studies and responds to pay study requests from other agencies;

• Collects, compiles, calculates, inputs, retrieves, and distributes a variety of financial and statistical information;

• Prepares a variety of financial and statistical reports for state and federal agencies;

• Calculates, processes, and prepares paychecks;

• Assists with administration of the City’s benefits including on-boarding and enrollment;

• Audits employee benefit and dependent benefit level deductions;

• Audits monthly health insurance billing for accuracy and sends corrections as necessary;

• Maintains and updates payroll system applications;

• Maintains a Payroll Manual and updates as necessary;

• Maintains records of payroll and benefits transactions;

• Advises Human Resources Director of technical issues that may impact the City’s personnel budget;

• Interprets collective bargaining agreements, regulations, policies, and procedures within areas of expertise; analyzes situations and works with Human Resources Director to make appropriate decisions;

• Responds to inquiries from, and claims made to, regulatory and compliance agencies, as assigned;

• Recommends updates to personnel policies to ensure legal compliance and overall efficiency of human resource operations;

• Communicates with employees, supervisors, and other related parties regarding employee rights and obligations under various laws;

• Establishes and maintains records and reports within areas of assignment, and/or as required by state and/or federal law and/or City policy;

• Collects, compiles, and prepares information for confidential and special reports, including collective bargaining;

• Appropriately documents own activities when necessary to create a record for potential legal disputes;

• Participates in annual and long-term planning;

• Prepares the organization-wide budget for personnel costs;

• Assists in the preparation of the budget for the department;

• Communicates with all related personnel in efforts to encourage, motivate, promote leadership, and encourage teamwork in accomplishing set forth objectives;

• May provide needed information and demonstrations concerning how to perform certain work tasks to new employees;

• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

• Becomes and remains current on principles, practices, and new developments in assigned work areas;

• Responds to citizens’ questions and comments in a courteous and timely manner;

• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

• Performs other duties and undertakes other projects consistent with the role and function of the classification, as assigned.

Minimum Required Qualifications

• Bachelor’s Degree in Finance, Accounting, Human Resources Management, Business Administration, or a closely related field; and,

• A minimum of one (1) year of experience in payroll or related accounting or finance experience including experience maintaining payroll systems and databases; or,

• Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Required Knowledge, Skills, and Abilities

Knowledge of:

• Basic principles and practices of payroll administration and processing;

• Applicable federal and state laws including Fair Labor Standards Act (FLSA);

• Labor organizations and corresponding bargaining agreements (or ability to learn);

• Modern office practices, procedures, and techniques;

Ability to:

• Quickly learn City operations, policies, and procedures;

• Analyze, assimilate, and comprehend payroll and accounting data;

• Accurately interpret procedures, laws, codes, and regulations within assigned area of expertise;

• Maintain the confidentiality of sensitive data;

• Deal with a wide range of persons, including sensitive situations;

• Evaluate new circumstances and apply prior experience and knowledge with good judgment;

• Establish and maintain effective working relationships with assigned supervisors, elected officials, other City employees, and the general public;

• Provide sound counsel and information to applicants, supervisors, employees, and others;

• Organize and prioritize work, and establish and maintain appropriate organizational structure;

• Exercise sound, independent judgment;

• Prepare and present accurate and reliable reports containing findings and recommendations;

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations accordingly;

• Communicate effectively with others, both orally and in writing, using both technical and non-technical language;

• Understand and follow oral and/or written policies, procedures, and instructions;

• Operate a personal computer using standard or customized software applications appropriate to assigned tasks;

• Use logical and creative thought processes to develop solutions which comply with laws, codes, regulations, policies, and procedures;

• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of constant interruptions and time-sensitive deadlines;

• Quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

• Display integrity, ingenuity, inventiveness, and use appropriate levels of discretion in the performance of assigned tasks;

• Consistently performs assignments in accordance with the City’s Core Values of Integrity, Leadership, Service, and Teamwork.

Required Special Qualifications

• Offers for employment are conditional upon a satisfactory response to post conditional offer process.

As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the Bozeman community.

This position is eligible for:

• Enrollment in defined benefit or defined contribution retirement plan with generous employer contribution (9.07%)

• 13 paid holidays per year

• 15 vacation days accrued per year

• 12 sick days accrued per year

• 8 weeks of Paid Parental Leave

• Excellent medical, dental, and vision insurance (including a high deductible plan that is 100% employer paid)

• Option to contribute to 457 deferred compensation plan

• Medical and Daycare Flexible Spending Accounts

• Discounted health club membership at a local gym

• Discounted lift tickets for the local ski resort

• Eligibility for Public Service Loan Forgiveness Program

Visit our website (https://www.bozeman.net/departments/human-resources/employee-information) to learn more about our competitive benefits!

Agency

Bozeman, City of (MT)

Address

121 N. Rouse Ave. Bozeman, Montana, 59715

Phone

406-582-2367 406-582-2970

Website

https://www.bozeman.net

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