The Program Coordinator is part of the Office of Undergraduate Medical Education’s (OUME) Longitudinal Elements team at the Vanderbilt University School of Medicine (VUSM). The program coordinator is responsible for completing a variety of tasks that effectively create positive teaching and learning experiences for faculty and medical students. The Program Coordinator partners with the staff team and assigned faculty on administrative and operational tasks involved in course delivery, including setup in the online learning management system, classroom preparation, triaging system issues, and tracking student progress for Foundations of Health Care Delivery (FHD), a four year course in the MD program.

Duties and Responsibilities:

• Coordinates the course creation, set-up, and delivery of Foundations of Health Care (FHD) and Foundations of Physician Responsibility (FPR) courses within VSTAR, VUSM’s online learning management system. Will assist with other team-based courses (e.g., Learning Communities) as needed.

• Contributes to the logistical course management process for assigned courses: importing course resources into VSTAR, appropriately creating and duplicating a variety of tasks relative to active courses and determining operational needs by collaborating with faculty and staff team.

• Assists staff team with the on-site classroom set-up for assigned courses, including directing student traffic to appropriate classrooms, attending sessions to answer inquiries by students and faculty, confirming technology is working appropriately, and materials are well-organized and available.

• Identifies, researches, and selects the facilities necessary for program activities such as specific classes or meetings through the online classroom management system (EMS).

• Oversees student tracking and correspondence (assignments, clinic logs, assessments, etc.) for assigned courses to confirm students are completing requirements in a timely and accurate manner.

• Actively monitors shared email inbox, providing timely and professional responses or direction as needed, ensuring quality program correspondence.

• Recommends and, with leadership input, implements improvements for activities related to course management.

• Maps learning objectives of assigned courses in an online database to assist the medical school with tracking topical threads throughout the MD curriculum.

• Empowered to make on-site decisions to resolve problems brought forth by faculty and student participants, suppliers, and vendors.

• Creates and maintains appropriate documentation of program activities to track outcomes and make improvements.

• Maintains essential position duties and standard operating procedures in internal training guide for review and/or for others who may assist with the program.

• Routinely engages in a variety of self-assessment opportunities (annual reviews, team meetings, data analysis) and continuously reflects on individual performance and contributions.

• Other duties as assigned, including projects as time and interests allow.

Qualifications

• A high school diploma is necessary.

• A Bachelor’s degree from an accredited institution of higher education, or equivalent combination of education and experience is preferred.

• At least one year of work experience, preferably in an academic or healthcare related setting, is preferred.

• Experience in program administration and coordination is preferred.

• Experience with a learning management system or other cloud-based or application system (e.g. databases, scheduling platforms) is preferred.

• Established computer skills, specifically basic functions of Microsoft Excel, are necessary.

• Demonstrated organizational skills (planning, tracking, and/or experience using tools to keep track of work) are preferred.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.