Job Description

*ONLY PERMANENT EMPLOYEES IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE ARE ELIGIBLE TO APPLY. *

THE AGENCY

The Commission on Human Rights (CCHR) is the agency charged with enforcing the New York City Human Rights Law (NYCHRL) – one of the most expansive civil rights laws in the nation. Through its Law Enforcement Bureau (LEB), the Commission accepts claims filed by the public, and has the power to initiate its own investigations to affirmatively root out discrimination, harassment, and retaliation and other violations of the NYCHRL.

The Commission’s Community Relations Bureau (CRB) is empowered to take action against prejudice, intolerance, bigotry, discrimination and bias-related violence or harassment through education, trainings, outreach efforts, and other mechanisms aimed at creating partnerships and relationships with stakeholders in the community.

THE DIVISION

The Human Resources (“HR”) department acts as a strategic partner and is responsible for promoting professional development and providing exceptional administrative customer service to CCHR employees. The unit handles various day to day human resources operations including payroll, timekeeping, benefits, recruiting and onboarding. Due to the size of the Commission, our team members are exposed to all aspects of the Human Resources function for an NYC agency.

THE ROLE:

The Human Resources Unit is seeking an experienced Timekeeping and Absence Control Coordinator. Under direction of the Executive Director of Human Resources, the selected candidate will serve as the primary administrator responsible for CityTime processing, including enrollment of new employees and maintaining approval trees, Manual Leave Adjustment (MLA), separations, and advanced leave requests. The selected candidate will facilitate presentations to new hires, provide guidance to employees with regards to all matters related to time management. Tasks include, but are not limited to:

Processing timesheets and exception events, time keeping transactions, other adjustments in CityTime; ensuring that employee timesheets are submitted and approved in a timely manner, and failures are corrected to allow for proper payment.

Assist in the onboarding of new employees, create and maintain schedules, and process and maintain the approval tree in CityTime.

Performing CityTime entries including approver and schedule changes, OT approvals, and manual entries.

Researching, resolving, and responding to employee time and leave questions.

Processing and assist in implementing the agency’s Absence Control and Stepping process.

Ensuring time and leave transactions in Citytime are cascaded properly into the payroll; confirming that all new employees interfaced into the Payroll Management System (PMS) properly to guarantee the accuracy of their first paycheck.

Assisting in the monitoring of the overtime cap for employees covered by the Citywide Agreement.

Reviewing and processing ingoing and outgoing DP2001’s for interagency transfers.

Processing documented sick leave, blood donations, jury duty actions, FMLA and Child Care Leave for employees.

Routing City Time issues to OPA via remedy tickets, and attending the CityTime Forum.

Assisting in training new employees and supervisors in CityTime applications.

Collaborating with the payroll coordinator to ensure anticipatory week is process accurately.

Processing manual leave adjustments for separated employees and 0150s/0180s to ensure timely payment.

Performing other duties and projects as assigned.

NOTE:

The hour and shift for this position are Monday through Friday, 9:00A.M. to 5:00 P.M.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.